Current Opportunities | Search Form
Accounting Administrator/Collections 
Job ID: 7605
Level: Intermediate
Description:
Our client is a leading intellectual property law firm located in downtown Vancouver. They provide a broad range of IP services with a particular focus on the preparation and filing of patent and trademark applications. Their lawyers have a variety of technical background that provides insight to helping clients define and protect their innovations. Through their wide reaching network of foreign associates, they are able to advance their clients interest around the world. They are an innovative and passionate firm that has been raising the bar in intellectual property law for the past 47 years. At this firm, their staff are an integral part of their professional team, they encourage a collegial atmosphere where you are empowered to build your career and make a positive contribution to your work environment. They are always on the lookout for talented individuals who are dedicated to delivering the highest quality of work and share their values and commitment to providing excellent client service.
Join Them: They are seeking a detail-oriented Accounting Administrator to join their Accounting Department. Reporting to the Financial Controller, this role is responsible for managing and overseeing the collection of outstanding accounts to ensure timely payments and minimize financial risk.
Additional responsibilities include assisting with accounts payable and receivable, preparing financial reports, and reconciling bank statements. The primary job responsibilities are:
Manage Overdue Accounts: Monitor and follow up with clients via phone and email to ensure timely payments.
Payment Collection: Collect payments for outstanding invoices and retainers.
Client Support: Address client inquiries and requests related to their accounts.
Reconciliations: Prepare trust and accounts receivable reconciliations.
Lawyer Coordination: Collaborate with lawyers to strategize and manage collections.
Statement Management: Prepare and distribute monthly account statements.
Reporting: Generate reports on collection efforts, delinquent accounts, and overall receivables.
Compliance Forms: Prepare and send W8-BEN-E forms to clients as required.
Supporting the Accounting Team: Providing coverage to other roles as needed.
Supporting the Controller: Covering for the financial controller on occasion, preparing financial and performance reports.
The ideal candidate will have proven experience in collections within a professional services environment, demonstrating a strong understanding of billing, collections, and accounts receivable procedures. They will possess exceptional written and verbal communication skills, allowing them to engage effectively with clients and internal stakeholders while maintaining a high level of professionalism.
Key Qualifications:
Diploma or degree in Accounting, Finance or Business Administration is an asset.
3 to 5 years’ experience in collections and accounts receivable, preferably in a law firm.
Strong communication skills for effective follow-ups on outstanding payments.
Client-focused mindset with a commitment to exceptional service.
Knowledge of Law Society Rules and PST/GST/HST regulations.
Experience with Accounting Software, PCLaw.
Ability to thrive in a fast-paced environment.
Proficiency in Microsoft Word, Excel and Outlook
The salary range for this position is $55,000-$75,000. Addional benefits and holidays are offered also.
Send your resume via email to info@evalee.ca