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Securities Legal Administrative Assistant

Job ID: 6924

Level: Junior


Our client is a Vancouver-based law firm committed to excellence, integrity, professionalism, community and development. Their values foster a collaborative and stimulating work environment.  They offer competitive compensation and benefits packages (e.g. flex leave time, wellness program, professional development opportunities and more) to ensure that they attract and retain high-quality professionals. They are an innovative law firm continuing to redefine the way they practice law.

Who They Are Looking For

Our client is currently recruiting for a Legal Administrative Assistant/Paralegal. The successful candidate will be responsible for providing a variety of administrative, clerical and legal support to assigned securities lawyers.  This role is an opportunity for those looking to grow their career and have a desire to work on complex transactions and take ownership of files within a fast paced practice group.

Job Duties & Responsibilities

  • Assist with preparing general corporate and securities documents from written and oral instructions and precedents (eg. private placements, stock options and AGM’s)
  • Perform SEDAR filings (eg. news releases, financial statements)
  • Assist with completing and filing forms with TSX, TSX-V and the securities commissions in each province and territory as required
  • Complete PPSA searches and registrations
  • Assist with preparing and filing of reports of exempt distribution
  • Post time sheets (using Acumin accounting software)
  • Prepare invoices to clients (using Acumin accounting software)
  • File maintenance which includes, filing, file organization and opening and closing of files
  • Maintain bring forward system to ensure follow up and receipt of requested material/documents
  • Perform other related duties as required


  • Graduate of a Legal Administrative Assistant Program
  • Minimum 3 years’ experience as a corporate Legal Administrative Assistant. Experience in securities is considered an asset.
  • Proficient in Microsoft Office Applications
  • Excellent English oral and written skills
  • Excellent organizational skills, with the ability to work well under pressure
  • Able to manage multiple priorities while paying attention to details
  • Able to communicate with clients, lawyers and staff
  • Confident and dependable, with strong initiative and the ability to work both independently and in a team oriented atmosphere
  • Familiarity with the billing/invoicing processes in a legal environment would be an asset
If interested, please email your resume to

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