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Legal Administrative Assistant (Securities Litigation)

Job ID: 6636

Level: Intermediate


Our client, a leading national law firm located downtown, is currently recruiting for a Legal Administrative Assistant in its Advocacy Department, providing a variety of routine legal and administrative duties to one Partner and one Associate with an emphasis on securities litigation.


·        Preparing legal documents from written, oral and taped instructions and precedents.

·        Drafting routine correspondence on behalf of lawyer.

·        Entering dockets and preparing accounts.

·        Transcription of dictations including statements of claim, statements of defence, factum, etc.

·        Applying proofreading and editing skills to documents and correspondence.

·        Preparing and revising intricate PowerPoint presentations.

·        Obtaining information and instructions from clients and forwarding to lawyer.

·        Assisting in management of lawyer’s practice, i.e., opening files, arranging meetings, scheduling hearing dates with government bodies and/or representatives, arranging travel and/or accommodations.

·        Managing bring forward system and keeping lawyer apprised of matters in office.

·        Assembly of affidavits, motion records, factums and books of authorities.

·        Drafting of basic pleadings.

·        Coordinating with process servers regarding service and filing of court materials.

·        Coordinating with court offices regarding trial and motions bookings and related court material filings.

·        Drafting cover/service letters and coordinating delivery of documents.

·        Coordinating and monitoring administrative functions to ensure completion of work accurately and within established time frames.

·        Providing support to other lawyers and staff as required and requested.



·        College Diploma in Legal Administration.

·        A minimum of 2 years previous experience as a litigation assistant. Experience in securities litigation is an asset.

·        Proficient in MS Office 2007.

·        Knowledge of Automated Civil Litigation (ACL).

·        Advanced computer skills in Microsoft Word, Excel and PowerPoint, Internet applications and digital dictation software.

·        Strong administrative and organizational skills.

·        Ability to work under pressure, be flexible and adapt to changing situations easily.

·        Ability to juggle multiple priorities, meet deadlines and exhibit sound judgment.

·        Ability to work with minimal supervision as well as part of a team.

·        Exceptional communication skills.

Salary: $55,000-65,000 negotiable depending on experience.

Interested candidates please submit your resume to Eva Lee and Associates: