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Legal Administrative Assistant - Litigation (Downtown)

Job ID: 6603

Level: Intermediate


We are currently assisting our client, a leading construction and insurance law firm with a long-standing reputation, recruit an intermediate-level litigation legal administrative assistant. 



  • Manage all aspects of files including but not limited to:
  • Providing clear, concise and complete oral and written information
  • Drafting correspondence and legal documents
  • Maintaining all administrative functions, including file opening/closing procedures, maintaining the calendar, booking appointments and managing bring forwards
  • Performing complex editing and formatting of documents for various correspondence, reports, forms and spreadsheets
  • Arranging examinations for discovery and trial dates
  • Managing work volume and juggling priorities while supporting a demanding practice
  • Managing a high volume of paper correspondence
  • Ensuring deadlines are met and limitation dates are adhered to
  • Completing time entries and billings
  • Sorting incoming mail and preparation of outgoing mail
  • Performing other related duties as required.


Key Qualifications:


  • 5 - 7+ years of experience working as a legal administrative assistant
  • Legal Administrative Assistant Certificate from an accredited program
  • Previous litigation experience
  • Superior organizational/document management skills with a strong attention to detail and accuracy
  • Exceptional aptitude for software and systems
  • Experience in other areas of law will be a great asset
  • Advanced knowledge of database management
  • Computer knowledge including:  MS Word, MS Excel, Outlook, Internet, Case Management Software, Adobe and Time tracker software.


Skills & Attributes: 


  • Strong time management skills
  • The ability to work both collaboratively and support colleagues and work independently
  • A strong work ethic and initiative
  • Excellent interpersonal skills
  • Excellent communication skills both written and verbal
  • Sound business judgment including the ability to handle sensitive and confidential information
  • High degree of accuracy in work product
  • A strong orientation towards delivering a superior standard of service
  • A proven ability to thrive in a fast-paced deadline-driven environment.


Interested candidates please forward your resume to